v0.235.025 #609

paullizer · 2026-01-17T20:10:22Z

(v0.235.025)

Bug Fixes

Retention Policy Document Deletion Fix
- Fixed critical bug where retention policy execution failed when attempting to delete aged documents, while conversation deletion worked correctly.
- Root Cause 1: Documents use last_updated field, but query was looking for last_activity_at (used by conversations).
- Root Cause 2: Date format mismatch - documents store YYYY-MM-DDTHH:MM:SSZ but query used Python's .isoformat() with +00:00 suffix.
- Root Cause 3: Duplicate column in SELECT clause when partition_field='user_id' caused query errors.
- Root Cause 4: Activity logging called with incorrect deletion_reason parameter instead of additional_context.
- Files Modified: functions_retention_policy.py (query field names, date format, SELECT clause, activity logging).
- (Ref: delete_aged_documents(), retention policy execution, Cosmos DB queries)
Retention Policy Scheduler Fix
- Fixed automated retention policy scheduler not executing at the scheduled time.
- Root Cause 1: Hour-matching approach was unreliable - only ran if check happened exactly during the execution hour (e.g., 2 AM), but 1-hour sleep intervals could miss the entire window.
- Root Cause 2: Check interval too long (1 hour) meant poor responsiveness and high probability of missing scheduled time.
- Root Cause 3: Code ignored the stored retention_policy_next_run timestamp, instead relying solely on hour matching.
- Solution: Now uses retention_policy_next_run timestamp for comparison, reduced check interval from 1 hour to 5 minutes, added fallback logic for missed executions.
- Files Modified: app.py (check_retention_policy() background task).
- (Ref: retention policy scheduler, background task, scheduled execution)

* Development (#467) * upgrade to v0.229.060 (#459) * Update release notes to show support for GPT-5 * Documented support for gpt-image-1 * Update config.py * remove documentation folder * Documentation and message table support (#444) * Develop demo docs and import markdown table support * fixed enhanced citations for groups and public workspaces * Updated to support showing public workspaces in scope * Update config.py * fix docs * Updated RELEASE_NOTES * docs demos for public workspaces * V0.229 bug fixes (v0.229.019) (#448) * Development (#445) * Update release notes to show support for GPT-5 * Documented support for gpt-image-1 * Update config.py * remove documentation folder * Documentation and message table support (#444) * Develop demo docs and import markdown table support * fixed enhanced citations for groups and public workspaces * Updated to support showing public workspaces in scope * Update config.py * fix docs * Updated RELEASE_NOTES * video indexer config details, doc intel test button fix, move multimedia configs to search and extract * improved header security * updated versions * moved * Update EXTERNAL_HEALTH_CHECK_DUPLICATION_FIX.md * added pdfs * v0.229.019 bug fixes upgrade to v0.229.058 (#452) * all urls in chat open in new tabs * consolidated admin settings for improved navigation * added left hand nav admin settings menus * added left hand menu options for workspaces * Added debug logging to video indexer processes * readme and functional test * Workspace Scope in Chat affects Prompts * Create WORKSPACE_SCOPE_PROMPTS_FIX.md * time based turn off for debug and file process logging * improve saving in admin settings * update to v0.229.058 * Update RELEASE_NOTES.md * Update RELEASE_NOTES.md * Popup modal for Health Check config * Added Health Check config guide * Chat page top nav bug (#458) * initial fix * fixed top nav chat up bug * notes for v0.229.060 * file location fix * Update config.py * Update RELEASE_NOTES.md * moved to correct location * Fixed enhanced citations CSP bug Simple Chat implemented improved security which negatively impacted enhanced citations. * Updated release notes * updated version and tests * swagger support for all endpoints and added swagger search * added wide screen support for chats when collapsing side bar * v0.230.001 features

Updated else if for AUTHORITY

* setup folders and base files * setting up files * architecture diagrams * updated to libdoc * libdoc updates * updating side bar * removed loops * editing side bar * Created Simple Chat Jekyll theme * Update config.py (#477) (#478) Updated else if for AUTHORITY Co-authored-by: Patrick C Davis <[email protected]> * Updating architectures * Update README.md --------- Co-authored-by: Patrick C Davis <[email protected]>

…thon files in the single_app

…ontrolcenteradmin role

Control center bug fixes

…l, group member role update, and approve/reject request

* retention execution logging bug fix * debug timer reset with admin save bug fix * Create test_debug_logging_timer_preservation.py * fixed file processing logic prevent runtime execution * fixed bug processing execution against personal documents * removed test logging * Retention Policy Document Deletion Fix * Improve execution logic for rentention policy Now uses retention_policy_next_run timestamp - Compares current time against the stored next scheduled time. If current time >= next scheduled time, it runs. Reduced check interval from 1 hour to 5 minutes - More responsive scheduling, ensures it catches the scheduled time promptly. Better fallback logic - If next_run can't be parsed, falls back to checking last_run (23-hour threshold). Runs immediately if never run before - If there's no last_run or next_run, it will execute on the first check.

paullizer · 2026-01-17T20:11:22Z

Testing out the Dev > Staging > Main workflow

Its missing checks and deploy code but I wanted to set up the flow, then work on what we want to add to staging.

Bionic711 · 2026-01-18T00:39:33Z

application/single_app/app.py

+                        else:
+                            print(f"Retention policy execution failed: {results.get('errors')}")

            except Exception as e:


Bionic711 · 2026-01-18T00:43:49Z

application/single_app/functions_retention_policy.py

+        log_event("get_all_user_settings_error", {"error": str(e)})
        debug_print(f"Error fetching all user settings: {e}")


If you are not taking advantage of any of the category or kwargs from debug print, no reason to use both. log_event has a basic built in [DEBUG] print is debugging is enabled. While we cannot use debug_print in log_event because of cyclical import issues, we could always enhance that to leverage the "extra" (custom dimensions) of log_event and output those like we do the kwargs in debug_print.

Bionic711 · 2026-01-18T00:46:47Z

application/single_app/functions_retention_policy.py

                    workspace_deletion_summary['conversation_details'] = conv_results['details']
                    results['conversations'] += conv_results['count']
                except Exception as e:
+                    log_event("process_public_retention_conversations_error", {"error": str(e), "public_workspace_id": workspace_id})


Might be easier to locate these in appinsights/log analytics by setting the level to logging.error. We would probably need to import the logging lib though. It also accepts the corresponding int as well (I believe error is 40).

Bionic711

@paullizer Review the couple of comments and we are good to go.

Bug fix - fixed group member management errors with selecting new users, removing them, and updating the roles

paullizer and others added 30 commits September 22, 2025 20:20

creating workflows

9b9bead

fraud analyssis

92db48f

support agents

864a80e

update

4e98d2a

fix

64080a5

updated demo

20dc12d

adding support for xlsm, Macro Excel files.

d24ff83

Merge branch 'workflows' into Development

446b71f

moved into features

e97d470

initial

adbed01

added readme

3292be1

removed html code

75ca487

Update config.py (#477)

24528ac

Updated else if for AUTHORITY

initial

46b9163

added to base

58b58b0

adding real data endpoints

5cd2f28

Update route_backend_control_center.py

2e0942f

added individual charts

6ec77ee

fix for bug 485

1eda535

added document metrics

e42ce5c

added links to control center

b225502

debug

7841e42

added date

f39da82

fixed bugs due to branch descrepancies

a8221b9

added Azure SQL Driver Docker File

3e3c8c8

added documentation for docker_fileSession updates

c93ea7b

Redis Managed Identity Azure Government Support Changes

8c5c2ba

Stop tracking ignored folders

39b4528

paullizer and others added 22 commits January 13, 2026 14:28

Update README.md

2c7b627

Merge branch 'main' into Development

9a8ce3b

accepted changes

de013e4

removed files

49959e8

GitHub Actions workflow that runs Python compilation checks on all Py…

db0729e

…thon files in the single_app

Upated to v0.235.002

1c3c133

removed debug test file

b20a5c7

Updated to v0.235.003

f70934c

Merge branch 'main' into Development

80ec215

Update python-syntax-check.yml

09fe817

fixed disable group creation bug

ce140f5

fixed bug not showing raw activity log for groups

4aac607

fixed control center access to not require admin role when enabling c…

9b9644e

…ontrolcenteradmin role

fix documentation

31ced93

Update release_notes.md

e6f33c0

Update README.md

919ed52

Merge branch 'main' into control-center-bug-fixes

8878f1d

added click restrictions to top items in control center

646aaba

Merge pull request #598 from microsoft/control-center-bug-fixes

2c2d92a

Control center bug fixes

bug fix - fixed group member select after search, group member remova…

8af21bc

…l, group member role update, and approve/reject request

Merge branch 'Staging' into Development

db25652

paullizer assigned Bionic711 Jan 17, 2026

Bionic711 reviewed Jan 18, 2026

View reviewed changes

Bionic711 previously approved these changes Jan 18, 2026

View reviewed changes

Merge pull request #608 from Xeelee33/bugfix/manage_group_errors

7c04b7e

Bug fix - fixed group member management errors with selecting new users, removing them, and updating the roles

Bionic711 dismissed their stale review via 7c04b7e January 18, 2026 00:51

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		log_event("get_all_user_settings_error", {"error": str(e)})
		debug_print(f"Error fetching all user settings: {e}")

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paullizer commented Jan 17, 2026

(v0.235.025)

Bug Fixes

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